How to Spot a Non-Compliant Recruitment Agency: The Warning Signs every Transport business should know
In transport and logistics recruitment, compliance isn’t optional, it’s essential.
It protects your business, your workforce, and your reputation. But while most agencies operate legitimately, some use non-compliant payroll schemes to reduce costs or avoid paying full tax and National Insurance contributions.
On the surface, everything can look fine, they are supplying workers and rates appear competitive.
But beneath that, you could unknowingly be part of a non-compliant supply chain and that comes with serious consequences.
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The Red Flags to Watch For
Here are some common warning signs that an agency might be operating a non-compliant payroll model :
1) Charge Rates That Seem Too Low
If an agency’s rates look
too good to be true, they probably are.
Unsustainably cheap charge rates often mean corners are being cut, typically through non-compliant payroll practices or unpaid tax contributions.
2) No Breakdown of Costs
Every compliant recruitment agency should be able to show a clear breakdown of their charge rate, covering
Pay, National Insurance, Pension, Holiday Pay and Margin.
If their Margin is too low or they can't provide a breakdown, it’s a red flag.
3) No Transparency on Payroll Partners
If your agency won’t tell you which payroll companies they use, or keeps changing providers — be cautious.
A legitimate supplier should openly share who manages worker pay and demonstrate compliance with HMRC standards.
4) No Access to Payslips or RTI Reports
If you or the workers can’t access proper payslips, or the agency can’t show Real Time Information (RTI) submissions to HMRC, that’s a serious issue.
These are fundamental parts of a compliant payroll system.
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The Consequences of Non-Compliance
Choosing the wrong recruitment partner doesn’t just the quality of workers, it can directly impact your business.
Here’s what can happen if your agency is linked to a
non-compliant payroll scheme :
- Financial Penalties – HMRC can hold you responsible for unpaid tax, National Insurance, or VAT — even if you didn’t know about the fraud.
- Legal Action – Under the Criminal Finances Act, companies can be penalised for facilitating or benefiting from tax evasion in their supply chain.
- Reputational Damage – Being associated with tax avoidance or non-compliance can seriously harm your credibility with clients, employees, and stakeholders.
- Operational Disruption – If a non-compliant payroll company is deregistered by HMRC, it can cause sudden staff shortages and major disruption to your operation.
In short, if your recruitment agency isn’t compliant, neither are you.
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How Elite Keeps You Protected
At Elite, compliance isn’t a tick-box exercise, it’s part of who we are.
We believe every client deserves complete transparency and peace of mind.
Here’s how we do it:
- Full transparency on pay and charge rates
- Clear information about all payroll partners
- Auditable RTI reports and payslips
- Regular internal compliance checks and open client audits
We’re proud to operate to the highest professional and ethical standards, ensuring our clients and candidates are always protected.
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Final Thought
If your agency can’t confidently explain how payroll is managed, or if something doesn’t add up — ask questions.
If you want to partner with a recruitment agency that values integrity, transparency, and trust - partner with Elite.
📩 Get in touch to learn more about our compliance standards and how we help logistics businesses stay protected.


















